Methodology
The realization of the works of inventory, labelling and physical and accounting of our client´s goods allow us to obtain a true picture of fixed assets.
Assets Services-GS makes an inventory with the following methodology:
- Establish standards of inventory physical and accounting that rules all the technical aspects related to the fixed assets for its thorough supervision.
- We analyze in what situation the company is at the beginning of the project.
- We conduct a thorough inventory of all the current elements of the company in order to establish different hierarchical relationships among the different elements that compose them.
- We provide an individualized labeling of each item with a high-strength label and a barcode.
- We develop a physical and accounting conciliation among the elements listed in the previous stage and the accounting information (accounting files, invoices, contracts...). This conciliation is performed by following the standards assumed during the data collection stage, consecuently we give a reliable accounting situation to our client.
- We perform a compatible database with the fixed assets management program installed on our clients.
With this we achieve that our clients could have the real situation of the equity of their company for a greater management of their fixed assets.
Assets Services-GS are based on three fundamental principles: classification of assets according to their level of strategic importance and expected profitability; definition of intervention levels for each asset´s family; definition of policy-optimization of asset management.
Two basic principles in the development of an inventory project are speed and reliability of the information collected. In order to prevent the inventory outdatedness during the very intervention is necessary to define control procedures after the acquisitions and losses of the goods are continuing to occur.
Thus Assets Services Global Solutions, after planning and before the start of the project, will send to the client a folder containing:
- Index of acquisition of goods.
- Index of movement of goods.
- Index of loss of goods.
Development of conciliation
The development of physical and accounting conciliation takes place in three sequential stages:
The goal is the direct assignment of the file as result of the crossing of physical inventory and the accounting file previously prepared for this purpose. This stage is assigned to each good conciliated their respective accountable value.
Stage II
The objective of this stage is the documental assignment. Goods that have not been assigned directly in STAGE I are conciled at this stage by a manual conciliation with invoices from the suppliers of our clients or other documents that we use for support.
Stage III
This is the last stage of the process and the most important. This is where the differences are discussed in the two previous stages that might be:
- Items identified during the inventory but not included in the accounting file.
- Index of loss of goods.
The reasons why these differences may occur are several (elements that do not exist but were not lost. Items purchased but not capitalized. Erroneous associations in previous inventories. Items not labeled by their nature as works of art).
Each of these differences will be treated individually by offering our customers the best solution in each case.
Assets Services-GS performs migration and / or integration of data collected in the major ERP / IRP applications of the market or any other type of fixed asset management implementation or IT park that supports importing data in ASCII format.
Regardless of the migration service we always provide the database from operations of the intentory and physical and accounting conciliation. All of this in standard format and in a digital medium.
Baan
Tivoli
Computer Associates (CA)
Minimal
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Oracle
Gedas
PeopleSoft
Gedi
Remedy
Globalsoftt
SAP
J.D. Edwards
SMS